A 4 Minute Video That Explains It All
Super Simple Weekly Calendar Hack that Organizes My Life
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Having a hard time scheduling your weekly activities and trying to work from home as well? Do you have a weekly calendar that you use? How do you manage it all? There are countless apps out there that promise to solve your frustration with trying to get stuff done. They are useful in their way, but I found something that works incredibly well for me!
The biggest fault I see with these apps are that they aren’t visible at all times. Once you put down your phone, or close your computer, your calendar is no longer visible. Also, if I use my phone to manage my life I get too distracted by the peeps and pings, that I completely forget what I needed to add to my calendar in the first place.
In all honesty, I do use my phones’ calendar app. And I do use the reminders list. But it has not been as effective for me as my simple weekly schedule hack! You may think that post it notes are just little pieces of paper, but they are super powerful if used correctly. Entire manufacturing processes are changed because of these little pieces of paper! Trust me I know.
Keep It Simple
Ever heard of the acronym K.I.S.S? It stands for Keep It Simple Stupid. I don’t mean to insult anyone, but most of the time it’s the simple solutions that are best. Because they are actually used! Here is how I organize my week.
If you want to know how I organize my blog, here is my Blog Vision Board. If you like the post below, you’ll love my vision board. It’s intense though, be prepared!
But before we start, if you are overwhelmed by your to do list, and it’s just too long, here is a system to set your priorities before you make your weekly schedule.
A Template: How I Organize My Week
I have a system. WHITE = event, PINK = 2+ hour activity, BLUE = 1-2 hour activity, YELLOW = 15 minute activity.
Sunday Night – This Is What I Do
On Sunday night I write down all my activities for the week as follows:
Write down all my events for the week on WHITE post it notes.
Write down all my tasks that will take over 2+ hours on PINK post it notes.
Write down all my tasks that will take between 1-2 hours on BLUE post it notes.
And finally, write down all my quick tasks that will take around 15 minutes on YELLOW post it notes.
Add Your Weekly Events – WHITE
Now add the WHITE Post-it notes to your weekly schedule first. These are events you can’t change, they have set times. Place them on your board so you know you can’t schedule over that time.
This also shows you at a quick glance how busy you are with activities. My week is a little light because it’s Holy Week and my husband has Good Friday off, so I’m trying to complete my tasks earlier in the week.
Once all your activities are posted, move on to the next step.
Add the Big Tasks – PINK
Now add all the activities that will take a long time (2+ hours). Try not to post multiple on one day. Be realistic. If you do have to place multiple on one day, do it earlier in the week. This gives you the ability to move the task to a later day if you can not complete it on its scheduled day.
Also, what works for me is to place these ‘intense’ activities first thing in the day. I’m fresh and ready to tackle my tasks. It helps to take on these larger tasks full of energy and with a fresh cup of coffee.
Add The Medium Time Tasks – BLUE
The next step is to add your mid range activities to your weekly schedule. Those that take between 1-2 hours. Isn’t your board starting to look pretty?
Add The Quickies – YELLOW
Lastly, add your quick activities. Those tasks that you always delay but have to do. Like paying the bills or reloading your social queues for your blog.
Get Stuff Done
Now go through your week and complete your tasks. Once completed, put a nice big X on it and enjoy that feeling of accomplishment!
If you can not complete a task on its set day, move it to the next day, or schedule a few things around. That is the beauty of Post-it notes and having a flexible tool – it will work for you.
Extra Tasks that Pop Up
So what do you do with new tasks that come up during the week?
I stick them to the bottom of my board. And when I have time I place them into my weekly schedule and get them done! It’s nice to have a little queue of tasks to do. If they are very important and need to be completed soon, I will place them on my schedule directly.
Set Estimated Times for Each Task
It is not possible to be exact all the time. But give your activities a realistic guess at how much time they will take to complete. On Monday I scheduled to find a blog to guest post for. I was planning to go through the Giant Guest Blogging Index and take hours to research it all. But after two emails, I received an acceptance for my guest post. The activity only took 1 hour so I went on to my next Post-it note activity for the day.
And on Tuesday I had all my IrriExpress work scheduled. But at the start of the day I had so many great ideas for my blog that I moved my IrriExpress work to Thursday instead. I love how flexible this weekly schedule is!
Another bonus, now my hubby can clearly see how busy I am as a stay at home / work from home mommy. He can also add things to my schedule so I remember to complete them.
Bullet Journal – Super Simple Weekly Schedule – The Mobile Version
If you love this schedule but don’t want to roll up the poster and carry it with you, you can apply this method to your bullet journal! You can use the same method described above!
White/Light Yellow: Events in your week that you can’t change and have a set time.
Pink: Tasks that take a long time, 3+ hours.
Blue: Tasks that take a medium amount of time, 1-2 hours.
Green: Tasks that can be completed quickly, 15-30 minutes.
You can easily move the tasks around and reschedule them if you can’t complete them on an assinged day.
*The best part is you can reuse this calendar spread over and over!*
I use the beautiful Leuchtturm1917 for my bullet journal needs. The paper feels like butter and the quality of this little notebook is amazing!
Why Does This Work?
But most importantly, why does this weekly calendar work?
It works because it’s visual. It’s easy to implement. It’s easy to customize. Your times may not be 15 min, 1 hour and 2+ hours. You can customize your weekly schedule as it fits you. You can also check out this tool if you want to create it online or find Microsoft templates here.
And lastly, it works because it’s right in front of me at all times. It does not fit with my house decor, but it is keeping me focused and gets stuff done! That is worth the eye sore 🙂
THE SUPPLIES YOU NEED
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The Mommy Schedule – you’ll love this one!